About Us

Essential Outsourcing Incorporated is a Philippines-based outsourcing company providing professional bookkeeping, administrative, payroll, HR and back-office support services to Australian businesses.

We are committed to delivering reliable, accurate and cost-effective solutions through experienced professionals who understand Australian business practices and client expectations.

Position Overview

We are seeking a highly experienced and detail-oriented Bookkeeper with a minimum of 4 years of hands-on experience using Xero, along with demonstrated experience managing Australian business accounts.

The successful candidate will be responsible for maintaining accurate financial records, processing transactions, performing reconciliations, assisting with Australian taxation and compliance requirements, and delivering timely financial reporting to Australian clients.

This position requires excellent knowledge of Australian bookkeeping practices, strong attention to detail, and the ability to work independently in a remote environment.

Key Responsibilities

1. Bookkeeping and Financial Management

• Maintain accurate and up-to-date financial records using Xero.

• Process accounts payable and accounts receivable transactions.

• Perform daily, weekly and monthly bank reconciliations.

• Record and reconcile expenses, invoices, payments and receipts.

• Maintain general ledger accounts and journal entries.

• Manage outstanding invoices, supplier payments and debtor follow-ups.

• Support month-end and year-end financial closing processes.

2. Australian Taxation and Compliance

• Prepare and reconcile financial information required for Business Activity Statements (BAS).

• Assist with Instalment Activity Statements (IAS).

• Accurately record and reconcile Goods and Services Tax (GST).

• Maintain appropriate records for Australian Taxation Office (ATO) compliance.

• Assist with PAYG withholding reconciliations.

• Support payroll and superannuation reporting requirements.

• Work collaboratively with Australian accountants and registered BAS or tax agents to ensure accurate and timely compliance.

3. Xero Accounting System Management

• Manage day-to-day bookkeeping activities within Xero.

• Set up and maintain customer, supplier and chart-of-accounts records.

• Process and reconcile bank feeds and transactions.

• Generate financial reports, including Profit & Loss Statements and Balance Sheets.

• Identify and resolve discrepancies within accounting records.

• Support Xero data migration, clean-up and account maintenance.

• Utilise Xero integrations and automation tools to improve efficiency.

4. Payroll Support

• Assist with Australian payroll processing through Xero Payroll.

• Maintain employee payroll records and entitlements.

• Support Single Touch Payroll (STP) reporting.

• Assist with leave balances, PAYG withholding and superannuation calculations.

• Maintain accurate payroll records in accordance with applicable Australian requirements.

5. Client Communication and Reporting

• Communicate professionally with Australian clients regarding bookkeeping matters.

• Prepare regular financial reports and account summaries.

• Identify financial discrepancies and recommend corrective actions.

• Respond promptly to client queries and requests.

• Maintain confidentiality and security of sensitive financial information.

• Manage multiple client accounts while meeting agreed deadlines and service standards.

Qualifications and Experience

Essential Requirements

• Minimum 4 years of practical bookkeeping experience using Xero.

• Demonstrated experience managing accounts for Australian businesses.

• Strong understanding of Australian GST, BAS, IAS, PAYG and superannuation requirements.

• Proven experience in accounts payable, accounts receivable and bank reconciliations.

• Experience preparing financial reports and maintaining general ledgers.

• Excellent written and verbal English communication skills.

• High level of accuracy, organisation and attention to detail.

• Ability to work independently and manage multiple client accounts.

• Proficiency in Microsoft Excel and Microsoft Office applications.

Highly Desirable

• Xero Advisor Certification.

• Accounting, Finance or Bookkeeping qualification.

• Experience working for an Australian accounting firm or bookkeeping practice.

• Experience with Australian payroll and Xero Payroll.

• Familiarity with Dext, Hubdoc, MYOB or similar accounting platforms.

• Experience with Australian construction, trades or professional services businesses.

• Previous experience working in a BPO or outsourcing environment.

Key Competencies

• Attention to Detail: Consistently produces accurate financial records and reconciliations.

• Technical Expertise: Advanced proficiency in Xero and Australian bookkeeping processes.

• Time Management: Effectively prioritises tasks and meets reporting deadlines.

• Problem Solving: Identifies and resolves accounting discrepancies independently.

• Communication: Confidently communicates with Australian clients and stakeholders.

• Integrity and Confidentiality: Maintains the highest standards of professionalism and financial data security.

• Client Focus: Delivers reliable and responsive bookkeeping support.

Key Performance Indicators (KPIs)

• Timely completion of bank reconciliations and monthly reporting.

• Accuracy of financial records and transaction processing.

• Completion of assigned BAS and payroll support tasks within deadlines.

• Client satisfaction and responsiveness.

• Compliance with internal bookkeeping procedures and quality standards.

• Effective management of assigned client accounts.

What We Offer

• Competitive salary based on experience and qualifications.

• Permanent work-from-home arrangement.

• Opportunity to work directly with Australian businesses.

• Career development and professional training opportunities.

• Supportive and collaborative working environment.

• Opportunity to grow with an expanding Australian-focused outsourcing company.